Managing Shared File Permissions
Control who can access your shared files and folders, and what they can do with them.
Understanding Share Types
🔗 Public Links
Anyone with the link can access the file. No Felicloud account needed. Best for sharing with external users.
👥 User Shares
Share directly with other Felicloud users. They see the shared files in their own account.
📧 Email Shares
Send a share link directly to an email address. Recipients get a notification with the link.
📁 Folder Shares
Share entire folders including all contents. Changes sync for all users with access.
Permission Levels
Available Permissions
View Only (Read)
Recipients can view and download files but cannot make any changes.
Can Edit
Recipients can view, download, and modify files. For folders, they can add new files.
File Drop (Upload Only)
Recipients can upload files to a folder but cannot see existing contents. Great for collecting files.
Setting Permissions
1. Select the File or Folder
In the web interface or app, find the file or folder you want to share and click the share icon (usually a person with a plus sign).
2. Choose Share Type
Select how you want to share:
- Enter a username or email for direct sharing
- Click "Share link" for a public link
3. Configure Permissions
Click the three dots (⋯) next to the share to access permission settings. Choose the appropriate permission level for each recipient.
4. Set Additional Restrictions
For public links, you can add:
- Password protection: Require a password to access
- Expiration date: Link stops working after a date
- Download limit: Limit number of downloads
- Hide download: Prevent downloading (view only)
Security Features for Shared Links
🔒 Password Protection
Add a password that recipients must enter to access the shared content.
📅 Expiration Dates
Set an expiration date after which the link automatically stops working. Useful for time-sensitive shares.
🚫 Disable Downloads
Allow recipients to view files in the browser but prevent downloading. Works for documents, images, and videos.
Managing Existing Shares
Keep track of and manage all your shared files:
1. View All Shares
Click "Shared" in the left sidebar to see all files you've shared and files shared with you.
2. Modify Permissions
Click the share icon on any shared item to view and modify permissions for each recipient.
3. Revoke Access
To remove someone's access, find their name in the share panel and click the trash icon or "Unshare".
Best Practices
- Use minimum necessary permissions: Don't give edit access if view-only is sufficient
- Set expiration dates: Always set an expiry for temporary shares
- Password-protect sensitive files: Add passwords for confidential information
- Review shares regularly: Periodically check and clean up old shares
- Use user shares over links: When sharing with Felicloud users, direct shares are more secure
- Don't share entire root: Share specific folders, not your entire storage
Share Notifications
Stay informed about sharing activity:
- Email notifications: Get notified when someone shares with you
- Activity log: View sharing activity in the Activity app
- Browser notifications: Real-time alerts when logged into the web interface
Still Need Help?
Our support team is available to assist you with any questions or issues you may have.